Chancery Clerk

Welcome to the Jasper County Chancery Clerk web page! Here you will find information about our office and descriptions of our duties, plus our office address, telephone numbers, and email address.  Please feel free to contact us if we can be of service to you.
Sharonking

Sharon G. King, Chancery Clerk

Contact Information:
email here

First Judicial
P O Box 38
Paulding, MS 39348
(601) 727-4941 phone
(601) 727-4475 fax

Second Judicial
P O Box 1047
Bay Springs, MS 39422
(601) 764-3368 phone
(601) 764-3999 fax
Chancery Clerk is a title that encompasses a wide variety of duties and responsibilities.  Jasper County has two Judicial Districts, Bay Springs and Paulding, each having a separate Courthouse in which separate records are maintained for each District, making the duties of the Clerk double. The duties include but are not limited to the following:

Custodian of Public Land Records
  • Receive and record all documents (warranty deeds, deed of trusts, Powers of attorneys, oil instruments, military discharges, etc) to be in Public Land Records.
  • Create and maintain various indexes for the documents filed in the public land records, such as sectional indexes, direct/reverse indexes, etc.
  • Process homestead exemption applications and assessment rolls for all county property and submit to the State Tax Commission.
  • Account for all recording fees.

Clerk of the Chancery Court
  • Attending each session of Chancery Court both in Bay Springs and Paulding.
  • Maintain the Court dockets and file all records of the Court.
  • Issue process for service upon defendants.
  • Record and preserve court minute books.
  • Process all civil commitments (mental health and drug and alcohol).
  • Receive and account for all various filing fees.
  • Submit statistical data to the Administrative Offices of the Courts.
  • Submit divorce and other statistics to the Mississippi Department of Vital Records.
  • Process court records for appeals and submit to the Supreme Court and the Court of Appeals.
  • Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon.

Clerk of the Board of Supervisors
  • Attend all meetings of the Board of Supervisors.
  • Prepare the minutes of each Board meeting.
  • Assist the Board in equalizing the assessment rolls of real and personal property.
  • Compile various reports on the Board’s behalf and submit them to other state governmental entities as required.

County Auditor and County Treasurer
  • Receive, disburse and account for all county funds.
  • Receiving and processing claims made against the County, which includes maintaining the county’s Docket of Claims.
  • Pay all county bills and sign all county checks.
  • Submitting a monthly report of all county funds to the Board.
  • Receive and account for monthly and annual settlements from various county officials.
  • Maintain various ledgers and accounts on behalf of other county offices.

Collector of Delinquent Real Estate Taxes
  • Receive and maintain the list of lands sold for taxes on the last Monday of every August.
  • Receive, process and account for all redemptions made and make a record of the same.
  • Send notifications to all owners and lien holders after searching the records.
  • Issue tax deeds on lands sold upon the maturity.

Youth Court
  • Maintain the Youth Court dockets and file all records of the Youth Court.
  • Issue process for service upon defendants.
  • Record and preserve the youth court minute books.
  • Set Docket of cases for Court.